Workforce Management Software

Comprehensive platform that manages employee scheduling, beat planning, attendance, leaves, claims, and hierarchy—replacing Excel sheets and manual processes.

Program managers handle all team operations from portal while employees access mobile app for attendance, leave applications, and claim submissions.

What It Does:

• Creates beat plans (daily/weekly routes) with territory assignment
• Manages attendance with AI photo validation and payroll closure
• Handles leave approvals with auto-allocation (amount configurable: 1, 1.5, 2 leaves/month, etc.)
• Processes expense claims with reporting head approvals
• Maintains organization hierarchy showing who reports to whom
• Generates workforce analytics and compliance reports

Reduces admin workload by 70% — eliminates manual roster creation, leave tracking, and claim processing with automated workflows.

Centralized workforce management ensures accurate payroll, streamlines leave tracking, automates claim approvals, and maintains compliance across distributed teams.

1. Stop Payroll Leakage

• Attendance closure integrates with payroll systems
• 100% accurate working days, present days, absent days
• Eliminates manual attendance compilation errors
• Payroll-ready format (Excel/CSV export or API)

2. Streamline Leave Management

• Auto-allocate earned leaves per month per employee (amount fully configurable: 1, 1.5, 2, etc.)
• Carry forward leaves to next cycle automatically (limit configurable: 10, 12, 15, etc.)
• Define custom leave types (Casual, Earned, Sick, etc.)
• Approval routes to reporting heads via hierarchy

3. Automate Expense Approvals

• Claim workflow from submission to approval in one system
• Create expense heads (Travel, Meals, Fuel, Accommodation)
• Manager approves/rejects from portal or mobile
• Real-time status updates for employees

4. Ensure Field Team Compliance

• Beat plan compliance tracking (stores covered / planned stores)
• People hygiene audits (grooming, uniform, dress, lanyard)
• Random attendance checks during work hours
• Visit productivity reports by employee and date

5. Improve Resource Allocation

• Organization tree shows complete reporting structure
• Assign employees to reporting heads and territories
• Role-based access control (who sees what data)
• Multi-level hierarchy (Promoter → TL → Manager → Head)

6. Centralized Team Management

• All workforce data in one portal (attendance, leaves, claims, visits)
• Bulk upload users, stores, beat plans via Excel
• Single source of truth for 200,000+ users across 40+ countries
• Mobile app for employees, web portal for managers

Admin creates daily or weekly beat plans and assigns routes to employees based on territory coverage.

• Admin decides which stores employee visits on which days (e.g., Store A on Monday)
• Daily or weekly beat plans (configurable per client)
• Upload via Excel: by Store and User, with Distributor, by Weekday
• System tracks beat compliance = stores covered ÷ stores in plan

Yes, 1Channel offers fully flexible leave management with customizable leave types, allocation rules, and approval workflows.

• Define custom leave types (Casual, Earned, Sick, etc.)
• Auto-allocate 1.5 earned leaves/month (amount configurable)
• Carry forward 12 leaves to next cycle (rules configurable)
• Set approval hierarchy (who approves whose leaves)

Attendance closure finalizes monthly data in payroll-ready format with working days, present days, absent days, and late days.

• Export Excel/CSV with attendance summary
• API integration for real-time payroll sync
• Shows: Calendar days, present days, absent days, late days, overtime
• Payroll-ready format eliminates manual compilation

People hygiene audits allow field teams to check employee compliance on grooming, uniform, dress condition, and lanyard based on defined parameters.

• Audit parameters: Valid Photo, Lanyard, Uniform, Dress Condition, Grooming
• Photo validation at time of audit
• Audit parameters fully configurable (per client requirements)
• Compliance scoring and reports

Standard implementation takes 2-4 weeks depending on organization size and customization requirements.

• 2-4 weeks total (adjusts based on organization size)
• Includes: user creation, beat plan setup, leave policy configuration
• Pilot testing phase before full rollout
• Dedicated support and training throughout